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(共14张PPT)
Unit 4
Invitation Writing
Learning Objectives
know the functions of the invitation;
know basic elements & principles of the invitation;
draft and write an invitation.
Section One
General Introduction
An invitation is commonly used by firms or companies in business communications.
I. Format
Address of the Inviter
Salutation
Body of the Writing (Reason/ Program/ Date & Time/ Place/ (Suggested Dress Code)
r. s. v. p
Signature
Ⅱ. Tips
Invitation writing is a kind of commonly used writing.
The format of an invitation is relatively fixed.
When you plan to write your invitations, please understand your recipients’ stance well.
Keep contents of your writing short and to the point.
The writer usually signs the invitation in complete name.
III. Warm-up Exercise
As James Li, the Directing Manager of Pacific Trading Company, you are going to write an invitation to Mr. Robert, the General Manager of Atlantic Importing Company to invite him to attend a reception party of celebrating the 10th anniversary of your company’s establishment.
Points
Some businesses have been done between your companies in recent years.
Show your warm welcome for his attendance.
Ask him for a reply to your invitation.
Section Two
Samples
Sample 1 Formal Invitation
Sun Trading Company
1023 Louise Ave., Saskatoon
September 15, 2012
Dear Mr. Cooper,
We greatly appreciate your recent cooperation in our businesses. On behalf of our company,
I am inviting you to have dinner on Saturday, Sept. 22, 2012, at Saskatoon Hotel, at 19 o’clock.
I do hope you will spare the time to share this occasion with us.
R.S.V.P
Yours faithfully,
Kevin
Directing Manager
Sample 2 Informal Invitation
Dear Sara,
My daughter, Jane, is going to have her wedding on the first day of June, at Torarica Hotel, at 11:30 a.m.. We are looking forward with great pleasure to seeing you.
Yours faithfully,
Jason
Section Three
Situation Writing
Situation 1
As a sales manager of the Win-long Supply Co.,Ltd. you are required to write a formal invitation to Mr. Robert, the purchase manager of the Best Facilities Company, inviting him to attend an evening function on Sunday, July 29, 2012, at Holiday Inn, at 6:30 p. m..
Complete the following invitation with the Chinese provided.
Win-long Supply Co., Ltd.
108 Louise Ave, York Town
Sept. 15, 2012
Mr. Robert,
Best Facilities Company
28 Ted Road
Dear Mr. Robert,
It is highly appreciated that __________________________________________
________（您在最近几周为我们双方生意的成功提供了帮助）. On behalf of our company, __________________________________________________
________________________________（我诚挚邀请您出席2012 年7 月29 日晚上6 点半在假日酒店举办的晚宴）I do hope you will spare the time to share this occasion with us.
____________（建议着装：正装）.
R.S.V.P
Yours faithfully,
Thomas
you have provided some helps for the success of our business.
I sincerely invite you to attend the dinner party on July 29, 2012 at half past six at the holiday inn
Suit is advised
Situation 2
You work for Far East Business Company. Please write an invitation to invite your business partners or important guests to attend a ceremony to celebrate your company’s 10th anniversary.
Points
place: Riverside Hotel
date: Sunday, Oct. 28, 2012
time: 7:00 p.m.
Dear Mr. Robert,

It is our great honor to invite you to attend the ceremony to celebrate our company’s 10th anniversary. on Sunday, Oct. 28, 2012., at Riverside Hotel, at 7:00 p.m..

I do hope you will spare the time to share this occasion with us.

R.S.V.P.

Yours faithfully,
David Wang

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