资源简介

(共21张PPT)
Unit 3
Notice Writing
Learning Objectives
know the structure & format of a notice;
know the skills of writing a notice;
write a business notice more effectively.
Section One
General Introduction
A notice is a formal written announcement in a place where a lot of people can read it, or in a newspaper or magazine about something that has happened or is going to happen.
I. Format
Heading
Body (Detailed information about the notice, answering the questions of who, what, when, where, why and how)
Signature
Date
II. Tips
A notice just includes the most important information, without any unnecessary information.
A notice should be written briefly, appropriately and clearly. The date and the signature of the person or the organization that writes the notice can be omitted.
Complete sentences need not always be used in all types of notices. Abbreviations and symbols can also be used.
Language should be concise, simple, accurate and somewhat formal.
III. Warm-up Exercise
You are Barbara Clark, the Secretary of the General Manager’s Office. Please write a notice for the company’s routine sales meeting. Besides the normal topics, the price adjustment and promotion plan will also be discussed.
Points:
the time and place for the meeting;
the person who will attend the meeting;
preparation for the price adjustment and promotion plan.
Section Two
Samples
Sample 1
NOTICE OF MEETING / MEETING NOTICE
The routine sales meeting will be held in Meeting Room on June 2, Thursday at 9:00 a.m. All the people from Sales and Marketing Department are expected to be present at the meeting. The price adjustment and promotion plan will also be discussed, and some preparations for that are welcome.
Barbara Clark
The General Manager’s Office
May 25, 2009
Sample 2
December 20th, 2011
We are very pleased to inform you that our company will move to Number 206 at Wuluo Road, where we shall be in operation from January 1st, 2012 and be pleased to receive our friends. The business hitherto carried on in the name of Blue Sky Hotel Management Co., Ltd. will then be continued under the same name.
Yours faithfully,
Li Jie
Sample 3
Appointment of a New Vice President
Road & Bridge Construction and Development Co., Ltd. is pleased to let you know that effective from March 1, Ms. He Jiajia will be our new Vice President. She will replace Mr. Deng Haiyu, who is retiring next month after 30 years of invaluable contribution to our company.
Ms. He will be concurrently serving as Manager of Business Department. We hope that you will give Ms. He the same loyal support as you did to Mr. Deng during her tenure of office. Your cooperation will be much appreciated.
Human Resources Department
January 26th, 2012
Section Three
Situation Writing
Situation 1
Read the following Chinese notice and finish the missing parts in English below.
通 知
原定于2012 年6 月10 号上午9 点开始的安全和健康培训活动因不可预知因素被迫延期。
我们为给大家带来的不便深表歉意。敬请关注新的时间安排。
行政办公室
2012 年6 月5 日
NOTICE
__________________that the heath and safety training event _________on June 10, 2012 at 9 a.m. ________________due to unforeseen circumstances. ______________________________
caused. ____________________________________about the new schedule.
The Administration Office
June 5, 2012
It is hereby announced
to be held
has been postponed
We apologize for any inconvenience
Please keep close attention to further notice
Situation 2
Complete the following meeting notice by translating the Chinese into English.
NOTICE OF MEETING
_____________________（我很高兴地通知您）that the 11th Chinese Investment and Trade Symposium _________________________________________________________________________________（将于2012 年9 月8 日至10 日在厦门国际会展中心举行）. Also, the Investment Forum of Siming District, Xiamen will be held on September 9, 2012. ____________________ （诚邀您参加）both the Symposium and the Forum. _________________（根据安排）, you will have the chance to participate in the festivities in our city. Also, you will visit the scenic spots during your stay here. Some of them are historical and cultural heritage that is peculiar to Xiamen. You are sure to find enormous business opportunities in Xiamen.
_______________（我将不胜感激）_______________________________（尽快通知我们）— by fax, telephone or other means— whether or not you will be able to attend the Symposium and the Forum ___________________________________（以便我们做必要安排）.
I’m pleased to inform you
will be held in Xiamen International Conference and Exposition Center from 8th to 10th in September, 2012
You are invited to attend
As has been planned
I should appreciate
if you could inform us as soon as possible
so that we can make the necessary arrangements
___________________________________________（如有任何疑问，请尽管联系我们）.
In addition, ______________（我随函附上）a Reply Form and Agenda for the 2012 Investment Forum of Siming District, Xiamen.
_______________________________________（期待在厦门与您相见）.
Liu Xiaodong
Secretary, Municipal Government of Siming District
Please feel free to contact us if you have any queries.
I have enclosed
I am looking forward to meeting you in Xiamen.
Situation 3
Janet Coyte is a famous consultant from J&C Training Consultancy, based in Oxford. She is going to give your staff a lecture on personal and professional development. You are the HR Manager of your company. Please write a notice in poster form.
Points
Mention the name of the lecture and where Janet Coyte is from;
Show the topic of the lecture;
Make clear about the time and place of the lecture.
LECTURE

By
Janet Coyte
From
J&C Training Consultancy
On
Personal and Professional Development
At the Conference Room on the 10th Floor
2:30 p.m. Monday, June 11, 2012
Human resources Department
May 25, 2012
Situation 4
Because of the increase of trade with China, your company decided to build a branch in Shanghai. Write a notice in letter or e-mail form to all of your customers, telling them about the establishment of the branch.
Points
Say the new address of the branch and the opening date;
Say that all the orders and inquiries will be sent to the above address;
Thank them for the past cooperation and best wishes for the future.
Dear Mr. / Ms,
Due to the large increase in the volume of our trade with China, we have decided to establish a branch here in Shanghai, which is located at No. 266, Macao Road, Shanghai City. The new branch will open on 1st June, 2012 and from that date all orders and inquiries should be sent to the above address, instead of to our New York office. We take this opportunity to express our thanks for your cooperation in the past. We hope the new arrangements will lead to even better results.
Yours faithfully
Situation 5
You are a Project Team Leader. You have to cancel the next day’s project meeting because some of the members of your team have to be on a business travel because of some urgent matter. Write a notice in memo form to your project team.
Points
Inform them of the cancellation and giving the reason;
State a new date and time for the meeting;
Request suggestions for the agenda.
To : All Team Members
From: Jack Smith
Date: April 20th, 2012
Subject: Cancellation of the Project Meeting
I’m sorry to inform you that tomorrow’s project meeting has been cancelled because some of the members of our team have to be on a business travel because of some urgent matter. Another meeting has been arranged on the May 11 (Friday), 2012 at 9:00 a.m.. As for agenda afterwards, suggestion from all of you will be welcome.

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