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(共17张PPT)
涉外秘书英语阅读
Unit 5 Conference Management
Attending a conference
Organizing a conference
Matrix
Part A Brainstorming
What was the CEO going to do
What can you learn from the funny story
“Certainly,” she turned the machine on, inserted the paper, and pressed the START button before CEO said the following words:
“I hope you ____________________________.”
make two copies
Part B Attending a conference
Pre-reading Questions

How to keep employees interested in your message
Is there a one-size-fits-all approach for internal communication
Task One Choose the best answer to fill in the blank.
1. Both sides still refuse to come to the _________ table.
A. negotiating B. communicating C. communicating D. connecting
2. The boss’s promise to increase the workers’ pay was a _________ to union demands.
A. confession B. concession C. session D. accession
3. The Minister _________ a commission to suggest improvement in the educational system.
A. built B. set C. established D. settled
4. The investigation has _________ some serious faults in the system.
A. referred B. revealed C. released D. relived
ABCD
D
A
B
C
5. A chamber of _________ is an organization of businessmen that promotes local commercial interests.
A. comment B. commence C. commission D. commerce
6. The_________ that the hospital should be closed was rejected by a large majority.
A. problem B. property C. proposal D. proverb
7. He couldn’t block the deal unless _________ buyers existed.
A. alterable B. alternative C. always D. altogether
8. The equipment must be bought from a supplier _________ by the company.
A. proved B. approved C. applied D. apologized
B
B
C
B
1. ( ) The two parties in the negotiation focus on nothing but the price.
2. ( ) The buyer would buy a building at a lower price if he offered the seller a certified check.
3. ( ) People usually provide a price and then make concessions from it when making a deal.
4. ( ) The needs-based bargaining can make the negotiation faster and smoother.
5. ( ) Few buyers will let you know their top price during the negotiation because it is critical information.
Task Two Decide whether the following statements are true or false according to the text.
T
F
T
T
T
1. You have seen or done this type of horse-trading and, frankly, there are no fancy ways of making it work better than the back and forth threatening and cajoling you already know.
____________________________________________________
2. But there is an alternative process, one that can get to a conclusion faster and with less friction, and that’s needs-based bargaining.
___________________________________________________
Task Three Translate the following sentences from the text into Chinese.
但是有一种处理选择，可以较快地并少一些摩擦地达成结果，即基于需求的谈判。
你可能见过或亲身经历过这种讨价还价，但坦白的说，除了这种半威胁半恳求的拉锯战也没有什么好办法了。
3. Most smart buyers will not tell you the absolute top price they would pay for your goods without walking away from the deal.
__________________________________________________
4. What is most important to me in this deal is actually not this one sale to you, but doing a series of them over the next year.
____________________________________________________5. After all, telling you his needs will actually enable you to put together a proposal or offer that will at least come closer more quickly to what he needs than beating around the bush.
____________________________________________________
大多数精明的商人不会告诉你他们买你商品所出的最高价格，除非你转身离开。
这次交易中最重要的不是卖给你的这个商品，而是在今后一年中一系列的继续交易。
毕竟，告诉你他的需求确实会保证你尽快地作出一个符合他需求的报价，而不用拐弯抹角
Part C Organizing a conference
Pre-reading Questions

What is a secretary supposed to do before the conference
What is a secretary supposed to do during the conference
Task One Fill in the blanks with the words given below. Change the form when necessary.
define, agenda, circulate, distribute, refreshment,
destructive, capacity, duplicate, press, advisable
1. What is the next item on the _____________
2._______________ are drinks and small amounts of food that are provided, for example, during a meeting or a journey.
3.This research merely ____________ work already done elsewhere.
4.Because of the popularity of the region, it is ____________to book hotels or camp sites in advance.
agenda
Refreshments
duplicates
advisable
5.The mountain was sharply __________ against the eastern sky.
6.Have you been ____________ with details of the conference
7.Children are generally ___________; they like breaking things.
8.When a company ___________ goods, it supplies them to the shops or businesses that sell them.
9.The majority of the _____________ support the Government's foreign policy.
10.Some people have a greater _____________ for happiness than others.
defined
circulated
destructive
distributes
press
capacity
Task Two Choose the best answer according to the Passage.
1. What is a secretary supposed to do before a conference
A. Define the purpose of the conference.
B. Develop an agenda in cooperation with key participants.
C. Choose a location suitable to your group’s size.
D. All above.
2. What kind of conference room is preferred
A. A small room, if possible.
B. A room big enough to hold the conference.
C. A large room equipped with all the devices.
D. Cheap is the important aspect.
C
D
3. What files should the secretary take with her when attending a conference
A. Minutes book B. An attendance register.
C. A shorthand notebook D. All above.
4. What are the secretary’s major tasks at meeting
A. Creating a serious atmosphere.
B. Never encouraging group discussion to get all points of view and ideas.
C. Keeping minutes of the meeting for future reference in case a question or problem arises.
D. Giving some services to meet the needs.
5. How should a secretary keep minutes of a meeting
A. The minutes of a meeting are a verbatim record.
B. The minutes should be as brief as possible.
C. When wanting to say something, a secretary should wait until being asked.
D. A secretary can comment directly on the meeting.
C
D
C
Part E Banked Cloze
A) come B) exchange C) every D) attending E) across
F) pace G) should H) with I) power J) especially
Confidence is Everything
A business meeting is formal, ______ (1) when it is a meeting between people from separate companies. Formal introductions and ______ (2) of business cards are usually done at the start of the meeting. The organizer keeps the ______ (3) of the meeting and makes the meeting as efficient as possible.
F
J
B
Attending on international conference is a big event. There are number of things to take care when attending. We will try to highlight some of the items for ______ (4) conferences. When attending on international conference, you are attending as a scholar or a businessman. Confidence is everything. To be confident, you ______ (5) prepare well.
Presentation is a skill that did not receive much attention in the Chinese universities. In the United States, almost ______ (6) department of Humanities in the universities offers Public Speaking class. Most people need to be trained for this skill.
D
G
C
When you first ______ (7) to the stage for presentation, take a deep breath, and start talking when you are ready. Do not be scared by the eyes of the audience. Make eye contacts ______ (8) them. Use your gesture and high and low tones of voice. Make sure the microphone works before you start talking. If you can hear your voice quite loud, you feel you have ______ (9) and control of the presentation, which makes you confidence. Don’t be afraid that you repeated something. To get your ideas ______ (10), there are at least three things that you repeat three times in a presentation.
AHIE
E
A
H
I

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