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(共29张PPT)
涉外秘书英语听说
Unit 10 This is Beyond Our Budget
Unit 2 May I Speak to …
Se
Oral Tasks
E
Warming-up Exercises
B
Cloze
C
Listening for Details
D
A
Background Information
A: Background Information
Budget is an estimate of costs, revenues, and resources over a specified period, reflecting a reading of future financial conditions and goals. As one of the most important administrative tools, a budget serves also as a (1) plan of action for achieving quantified objectives, (2) standard for measuring performance, and (3) device for coping with foreseeable adverse situations.
B: Warming-up Exercises
Dialogue 1
itching a. 渴望的
proceed vi. 前进，进行
itinerary n. 行程，旅程
receipt n. (企业、银行等)收到的款，收据
reimburse vt. 偿还；付还
Listen to the conversation and choose the best answer to complete the sentences.
1. Jean is going to her first business trip for ________.
A. a trade fair B. a marketing seminar
C. sales promotion D. a marketing research conference
2. Jean should get a corporate card because_______.
A. there will be more business trips coming up
B. she likes to use corporate card to pay her trip
C. her boss asked her to do so
D. the secretary asked her to do so
3. Jean can only use the corporate card for ______.
A. hotels and meetings B. transportation tickets
C. food D. air ticket
4. Jean should make sure to attach ______ to her expense account when she comes back to get her money reimbursed.
A. business report B. invoices
C. business itinerary D. receipts
B
A
C
D
Dialogue 2
loan n. 借款
credit position 资信情况
joint venture 合资企业
commercial loans 商业贷款
currency n. 货币；流通
adopt v. 采用，采取
floating rate n. 浮动汇率
Balance Sheet and Profit and Loss Statement 资产负债表
Fill in the blanks with the words you hear in Dialogue 2
A: Hi, good morning, Mr. Smith. How are you
B: Good morning, Ms. Green. I’m fine, thank you. But I really need your help.
A: What can I do for you
B: You know National Electrical Paris Shanghai Ltd. has been operating well since its establishment. But now we have a project for expanding, which is still __________________________. Could you_____________________________________
A: Well, as a regular customer __________________________, and because a joint venture is a corporate body in China, you can meet the commercial loans terms of China.
_____________________________________
short of funds in foreign exchange
supply a foreign exchange loan to us
with nice credit position of this bank
What currency of loan do you want
B: Canadian dollar. What about the interest rate
A: _____________________________________________. The interest will be calculated at the floating rate published every day by the People’s Bank of China. How much do you want to borrow
B: _________________________________________________.
A: Generally speaking, there should be no problem. Anyway, I have to ____________________________________________________
again. Do you have them now
B: Here you are.
A: OK. _____________________________________.
B: Thank you very much.
check your recent Balance Sheet and Profit and Loss Statement
Please fill out this loan application
We’d adopt a floating rate loan for your company
30,000 Canadian dollars this time for 12 months
Dialogue 3
register v. 登记，注册
enterprise n. 企业，公司
real estate 房地产
constructive material 建材
authority n. 官方，当局
be subject to 受支配，从属于……
value added tax 增值税
respectively adv. 分别地
prescribed materials 规定的材料
approve v. 批准，通过
Listen to the conversation and choose the best answer to each question.
1. The company runs the businesses of __________.
A. real estate development B. constructive material production
C. real estate development & the sale of constructive material
D. real estate development & the production of constructive material
2. The company should register_________.
A. national tax authorities B. regional tax authorities
C. either national tax authorities or regional tax authorities
D. A and B respectively
3. In the process of registration the company should get and fill in the application form, and ________.
A. present the prescribed materials B. present the business certification
C. present the business qualification D. present business documents
C
D
A
4 The tax registration is due _________ after the company has received business certificate.
A. 30 days B. within 30 days C. within 13 days D. 13 days
5. The charge of the registration is _______.
A. 200 yuan B. 100 yuan C. 1000 yuan D. 2000 yuan
B
B
C: Cloze
Budget meetings are important because they allow you to present to your boss or superiors 1)_________________________________. In the meeting you can discuss possible increases or decreases 2)________________ and suggest ways to
3)_____________________________________. Budget meetings also allow you to 4)___________________________ for your project or work. Overall budget meetings determine 5)______________________________________________, and set goals and limits for controlling the money and remaining profitable. It is relatively easy to set up a budget meeting.
where your project stands in terms of its budget
to your allotted budget
reduce costs to keep your budget on track
plead your case for more funding
how a department or the company is doing financially
D. Listening for Details
Part I Creating a budge proposal
budget proposal 预算提案
venture n. 活动，（经济）行为
release v. 释放
revenue n. 收入
accountable a. 可说明的，可解释的，负责人的
submit v. 提交
incorporate v. 合并
integrate v. 成为一体，一致
spreadsheet n. 电子数据表
plot v. 制图
potential a. 潜在的
incur v. 引起，发生
duration n. 持续，期间
highlight v. 强调，突出
net revenue 净收入
subtract v. 减
scrutiny n. 仔细查看，监督
Listen to the following passage and number the sentences in the order you hear.
□ Plotting everything down on a spreadsheet will make it easier for your potential investors to read.
□ When creating your budget, the first thing you should plot down is the projected expenses
□ A budget proposal is a realistic cost and revenue analysis that provides the path to a particular goal interpreted in numbers.
□ Investors only care about the bottom line and realistic goals proposed.
□ If you need to detail how you came to a particular amount, place notes or reference the numbers to the written explanation located in your overall proposal.
□ If the return is good and realistic, then it will increase the chances of the project getting approved.
□ Make sure that your numbers stand scrutiny. If possible, be conservative on the numbers to ensure that the funds will cover what the project needs.
□ Once you are done with the expenses, list down all the potential revenue streams for the project.
□ If your budget proposal is for a project to develop profit, then you will need to balance the budget.
4
2
1
5
6
3
7
8
9
Part II Passage Listening
Passage 2
executive n. 主管，高级行政人员
relevant a. 有关的
entry-level a. 初级的
candidate n. 候选人
agenda n. 议事日程
address vt. 向……讲话，发表演说
resolve v. 解决（问题）
perspective n. 想法，观点
primary a. 首要的；主要的；基本的
operational a. 操作的，经营的
input n. 输入
floor n. 发言权
Listen to the passage and check(√) the reasons causing difficulties in listening for people on the phone.
( ) 1. Methods of preparation
( ) 2. Choose Candidates
( ) 3. Review Meeting Guidelines
( ) 4. Follow an Agenda
( ) 5. Set New Goals
( ) 6. Listen to Input
( ) 7. Close the budget meeting
√
√
√
√
√
Listen to the passage again and then answer the following questions.
1 What candidates are usually included in the budget meetings
2. Why should the guidelines or meeting rules be review before the meeting starts
3. What is the agenda usually included
Choose meeting candidates such as executives, the CEO, accountants and financial analysts, if these roles are present in the business..
The guidelines are established and should be reviewed for the sole purpose of having a structured budget meeting, where issues are addressed and conflicts are resolved.
The agenda will outline the issues that need to be addressed in the meeting.
4. What is the function of the agenda
5. Why do some employers open the floor for other employees attending the budget meeting after the agenda is fully discussed
The agenda allows candidates to speak about the current issues at hand, rather than discussing irrelevant information, whether it is about the budget or other information about the company.
Sometimes a new perspective on a situation can solve some of the primary issues at hand.
Passage 2
derive v. 源于
accurately adv. 准确地
critical a. 关键的，重要的
cater v. 提供饮食及服务
quotation n. 行情，报价
subcontractor n. 转包商
portion n. 一部分
mark-up 标价，标记
estimate v. 估计，估价
rate sheet 收费表，价目表
billing rate 开单价
multiply v. 增加，相乘
figure v. 计算在内；估计
client n. 委托人；顾客，常客
capital n. 资本，资金
equation n. 相等，平衡
wreck v. 毁坏
culprit n. 犯过错者，罪犯
overage a. 过老的； n. 过剩，过多
storage n. 储藏
Listen to the passage and tick(√) the true statements
( ) 1. Cost is the amount that the customer will pay for the project.
( ) 2. Small costs including catering for meetings, travel costs to visit the project site and other items necessary, usually quickly add up on a big project.
( ) 3. Multiply the total number of hours for each person by the cost and bill rates to get the labor cost and price.
( ) 4. Most large companies have no standard cost-of-capital equation that can be used to figure the cost.
( ) 5. If a business must purchase product, then it will have to use its own capital to pay for these items.
( ) 6. All costs can be anticipated, so you don’t necessarily go over your budget plan.
√
√
√
Listen to the passage again and then fill in the blanks with the information you heard in the passage.
Project budgets are concerned with two things: ______________________________________.
List all items __________________________.
List all tasks
______________________________________
Figure__________________________.
Look for hidden costs
_____________________________________.

cost and price
associated with the project and determine who will be responsible for completing each task.
cost of capital
to be purchased for the project
that may not be obvious but can wreck a project budget if not anticipated.
E: Oral Tasks
Section A : Pair Work
Task one: Work with your partner and get familiar with the following expressions relating to “money”
Task one: You applied for the vacancy for assistant to Sales Manager in ABC Company. HR supervisor is interviewing you now. You’re talking about your educational and working experience, salary, working date and so on. Make up a dialogue under the above situation.
Task one: You applied for the vacancy for assistant to Sales Manager in ABC Company. HR supervisor is interviewing you now. You’re talking about your educational and working experience, salary, working date and so on. Make up a dialogue under the above situation.
Task one: You applied for the vacancy for assistant to Sales Manager in ABC Company. HR supervisor is interviewing you now. You’re talking about your educational and working experience, salary, working date and so on. Make up a dialogue under the above situation.
Task two: Work with your partner and discuss the following questions.
1. Does the ability to manage money well come from experience, or does good advice count too
2. How have credit cards changed people’s attitude to money
Task one: You applied for the vacancy for assistant to Sales Manager in ABC Company. HR supervisor is interviewing you now. You’re talking about your educational and working experience, salary, working date and so on. Make up a dialogue under the above situation.
Task one: You applied for the vacancy for assistant to Sales Manager in ABC Company. HR supervisor is interviewing you now. You’re talking about your educational and working experience, salary, working date and so on. Make up a dialogue under the above situation.
Task one: You applied for the vacancy for assistant to Sales Manager in ABC Company. HR supervisor is interviewing you now. You’re talking about your educational and working experience, salary, working date and so on. Make up a dialogue under the above situation.
Section B : Group Work
Task One: Work with your group and make a presentation on How to Set a Budget Meeting. The following suggestions may help you.
1. Determine who should attend the budget meeting.
2. Check the schedules of everyone you are inviting to the meeting.
3. Choose duration for the meeting, such as 30 or 60 minutes.
4. Pick a day and time for the meeting
5. Send out a meeting request notification via email
6. Reschedule the meeting if people who need to be there are unable to attend.
7. Remind all attendees about the upcoming meeting that week or that morning.
Task one: You applied for the vacancy for assistant to Sales Manager in ABC Company. HR supervisor is interviewing you now. You’re talking about your educational and working experience, salary, working date and so on. Make up a dialogue under the above situation.
Task one: You applied for the vacancy for assistant to Sales Manager in ABC Company. HR supervisor is interviewing you now. You’re talking about your educational and working experience, salary, working date and so on. Make up a dialogue under the above situation.
Task one: You applied for the vacancy for assistant to Sales Manager in ABC Company. HR supervisor is interviewing you now. You’re talking about your educational and working experience, salary, working date and so on. Make up a dialogue under the above situation.
Task Two: Work in a group. As treasurers of a university club, you are going to give the financial report to the club committee. Think about:
the type of club, for example, a debating club or a drama club
the size of the club’s budget, which depends on the number of members and the annual subscriptions
the club’s expenditure on, for example, guests speakers’ meals and traveling expenses
the cost of running expenses, for example, stationary expenses
Task one: You applied for the vacancy for assistant to Sales Manager in ABC Company. HR supervisor is interviewing you now. You’re talking about your educational and working experience, salary, working date and so on. Make up a dialogue under the above situation.
Task one: You applied for the vacancy for assistant to Sales Manager in ABC Company. HR supervisor is interviewing you now. You’re talking about your educational and working experience, salary, working date and so on. Make up a dialogue under the above situation.
Task one: You applied for the vacancy for assistant to Sales Manager in ABC Company. HR supervisor is interviewing you now. You’re talking about your educational and working experience, salary, working date and so on. Make up a dialogue under the above situation.
Task one: You applied for the vacancy for assistant to Sales Manager in ABC Company. HR supervisor is interviewing you now. You’re talking about your educational and working experience, salary, working date and so on. Make up a dialogue under the above situation.
Task one: You applied for the vacancy for assistant to Sales Manager in ABC Company. HR supervisor is interviewing you now. You’re talking about your educational and working experience, salary, working date and so on. Make up a dialogue under the above situation.
Task one: You applied for the vacancy for assistant to Sales Manager in ABC Company. HR supervisor is interviewing you now. You’re talking about your educational and working experience, salary, working date and so on. Make up a dialogue under the above situation.
Thank You!

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