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涉外文秘写作
Chapter Thirteen
Job Application, Résumé and Resignation Letter

Chapter One Application letter
A job application letter, also known as a cover letter, should be sent or uploaded with your résumé when applying for jobs. The principal function of a cover letter is to inform the potential employer about the type of position you are seeking and explain to the potential employer why you are qualified for the position and why you should be selected for an interview.
A good cover letter should not sound like a re-hash of your résumé. It should pull highlights from your résumé and tie it gracefully with the job description. Consider it a bridge between your résumé and the position you're seeking. Therefore, it should be specific to the position you are applying for, relating your skills and experience to those noted in the job posting.
How to write an effective application letter
1.At the top of the letter, add a letterhead. Your letterhead should include your full name, address, telephone number, and e-mail address;
John Donaldson
8 Sue Circle
Smithtown, CA 08067
909-555-5555
john.donaldson@
2.Address the recipient properly. Be sure to refer to the recipient by his or her proper title (Mrs., Mr., Dr., etc.). If you’re not sure who the recipient is, write, “To Whom It May Concern:” or “Dear Sir or Madam”;
Dear Mr. Jordan,
3.In the first paragraph, state your purpose. Tell the employer why you are writing to them in two or three sentences. State the position for which you are applying (or the one you would like to have should it become available);
I am writing to apply for the programmer position advertised in the Times Union. As requested, I am enclosing my résumé, certification and three references.
4.In the middle of your paragraphs, outline your qualifications, accomplishments, and abilities or work experience (detailed in your accompanying résumé) that have a special relevance for the position for which you are applying.
The opportunity presented in this listing is very interesting, and I believe that my strong technical experience and education will make me a very competitive candidate for this position. The key strengths that I possess for success in this position include:
I have successfully designed, developed, and supported live use applications
I strive for continued excellence
I provide exceptional contributions to customer service for all customers
With a BS degree in Computer Programming, I have a full understanding of the full life cycle of a software development project. I also have experience in learning and excelling at new technologies as needed.
Please see my résumé for additional information on my experience.
5.In the final paragraph, include a positive statement or question that will motivate the employer to contact you. Make this closing paragraph between two or four sentences. Direct the employer to your enclosed résumé and make sure you specify that you are available for an interview. Finish off by thanking the recruiter for their time and consideration, and welcome them to get in touch with you for further conversation.
I can be reached anytime via email at john.donaldson@ or my cell phone, 909-555-5555.
Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.
6.Add your signature.
Sincerely,
John Donaldson
7.Make a notation of the enclosure. If you enclose some documents, such as your résumé, you should indicate that the letter contains enclosure by making the notation that “Enclosure.”
Enclosures (5):
résumé
certification
references (3)
Make sure you should review your letter before sending it out.
Tips to help ensure your letter will get noticed:
1.Spell check and proof read.
2.Avoid writing in passive voice. Stay away from phrases like, "this experience gave me the opportunity to..." or worse, "these goals were met by me." You do not want to sound like everything happened to you or that it was done by some other entity. Make yourself the active subject of every sentence (e.g., "In this role, I developed/reinforced/learned/etc."). However, this does not imply that every sentence should start with "I..." so vary your syntax accordingly;
3.Break down any contractions (e.g., revise "I've" to "I have") so as to cultivate a more professional tone of your letter.
4.Avoid colloquial (informal) writing. You want to sound professional and educated. Avoid all forms of slang, short forms of words and texting lingo.
Section Two Résumé
A résumé, sometimes called curriculum vita or CV，is a summary of a person’s business or professional background, and work experience for a particular position. The purpose of a resume is to interest potential employers in your capabilities, qualifications, and credentials for a given job. It usually accompanies a letter of application, which will help you to get a chance of interview. Keep your résumé short and concise – a single page if you can.

There are three basic types of resumes: chronological, functional, and a combination.
There are three basic types of resumes: chronological, functional, and a combination.
Chronological resume: it is the most common and the most readily accepted resume format. You will arrange your jobs in reverse chronological order beginning with your present or most recent position. The name and address of the company; the dates of employment; job titles; and a description of your duties and responsibilities in order of importance must be provided.
Functional resume: you will emphasize your responsibilities and duties, instead of your employers, exact employment dates, and job titles. Such a resume should never be used if you have been steadily employed.
Combination chronological-functional resume takes the best of both formats by highlighting the candidate’s skills and experiences and includes dates of employment without giving them significant focus.
Layout of résumés may vary, but spacing should always be neat an uncluttered. Readability and the ease of finding important information are critical. To achieve this, you need do:
Draft a specific employment objective or goal statement for the opening of the résumé.
Place your name and telephone number at the top right or in the top center of your résumé.
For a centered heading, use “Summary of Work History”, “Education”, “Activities”, “Special Skills”.
Prepare a detailed working list of all positions, activities, or other experiences that can validate your skills and abilities.
Choose a résumé format that emphasizes your skills and abilities. There are two basic approaches.
The traditional reverse chronological employment formats starts by listing your most recent position and going back through time. Put the dates of employment on the left side of the page. Beside each date, list the name of the company where you worked during that period. Underneath give the title of your job there and a brief description.
The non-chronological, skills-oriented or functional résumé stresses your skills, accomplishments and relevant qualifications in a way that allows a prospective employer to determine whether you are what is needed. In this résumé you group job experiences according to a specific skill.
Whichever format you choose, make all listings parallel in form. For each job, activity, or experience you decide to include in your résumé, list tasks or skills using an action verb and specifics. (I directed, I supervised, I increased…)
Give the essential facts of your education: name of school, city where it is located, the diploma or certificate you earned, the course of studies you pursued, special training.
List special skills: familiarity with office machines, tools, equipment.
List honors and scholarships; organizations to which you belong; leadership positions you have held including class offices, volunteer work not mentioned elsewhere; and other relevant activities and qualifications.
State that reference will be supplied upon request.
Review your résumé a final time before submitting it to verify the completeness and accuracy of the information and to avoid inappropriate information
Useful expressions:
1.I’d like to apply for a position advertised as the secretary in our office.
我想申请贵公司所招的文员一职。
2.I was employed for the past three years as assistant to the manager of AB company, mainly dealing with reception and filing.
过去三年我一直在AB公司担任经理助理，主要负责接待和文件管理。
3.At the university, I majored in Administrative Management, and did two years pat-time job in different companies.
在大学，我主修行政管理，两年中曾在不同的公司做兼职。
4.In addition to my work experience and solid academic background, I possess strong communication and computer skills.
我不仅具备一定的工作经验和扎实的专业技能，还具有较强的沟通能力和计算机技术。
5.I believe my educational background and working experience make me an excellent candidate for this position.
我相信我所接受的教育以及相关的工作经历能使我成为这个职位的最佳人选。
6.I look forward to discussing my qualifications with you in greater detail.
希望有机会能跟您进一步详细叙述我的工作能力。
7.Should you give me a trial I’ll do my best to afford you every satisfaction.
如有试用机会，本人定当尽力尽责，满足贵公司的要求。
8.I am available for an interview at any time.
我随时都可以前来面试。
Exercises：
Write an application letter and résumé according to the information below.
You are graduating from Shanghai University, major in Administrative Management. Now you are working in Basco Company as a clerical assistant. Your major duties there are: telephone communication; mailing management; reception. Recently you got the news from www. that PPC Company (a multinational company) is looking for a Sales Manager Assistant. Please write an application letter together with your résumé.
Dear sirs,
Sub. Job Application for Sales Manager Assistant
I have learnt form www. that there is a vacancy for sales manager assistant in your office, for which I would like to apply.

I graduate from Shanghai University and major in Administrative Management. During my studies there, I have grasped the principles of my major and skills of practice. And I have proved myself to be a straight A student, awarded scholarships many times.
Now I am working as a clerical assistant in Basco company. My duties there included office work processing, mailing management, and such general office functions as telephone answering, faxing and reception.
Should you think favorably of my resume, would you please give me an interview I can be reached at 130-1234-5678.
Sincerely yours,
Alice Wang
Section Three Resignation letter
Resignation letter is a letter written by the employee to his supervisor to confirm your decision to resign from the company.
The common practice is to resign in person, and then to follow up with a letter. Resignation letters should be as positive as possible, regardless of the reason you are leaving a job. Begin with a positive remark about the position, company, or person to whom you are writing.
Start on a positive notes, regardless of the circumstance under which you are leaving;
Consider pointing out how you have benefited from working for the company or say something complimentary about the company;
Comment on something positive about the people with who you have been associated;
State that you are resigning as of a specific date and explain why you are leaving. “For personal reasons” is used when you prefer not to identify the real reason.
At the end of letter, express your willingness to help your replacement or do anything to handle the work. Be brief, dignified, and somewhat formal.
Remember a letter of resignation is not the place for complaints or anger.
Use the following guidelines:
Useful expressions:
1.I have decided to resign my present job because of personal reasons.
因个人原因决定辞去目前的工作。
2.Please let me know the arrangements for handing over outstanding work and responsibilities.
烦请告知我如何交接手头未完的工作。
3.My last day can be scheduled as arrangements are made for a replacement.
我辞职的日期，可以视接替人选的安排状况而定。
4.I would like this transition to be as easy as possible for all involved.
我希望工作的交接能尽量平稳，减少相关部门的麻烦。
5.If there is anything that I can do to help things move smoothly, please let me know.
如果有任何我可以帮忙让事情进展的更加顺利的话，请尽管告诉我。
6.I wish you, the team and everyone at ABC Company, all the very best for your continued success.
衷心祝愿ABC公司的每一个人都能成功。
Exercise:
Write a resignation letter.
Imagine you have worked for five years as a sales manager for Bountiful Chemical Co. Write a resignation letter to your supervisor, George Benson.

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