资源简介

(共15张PPT)
涉外文秘写作
Chapter Twelve
Human Resources Related Documents
Section One Job Advertisement
job title
employer or recruitment agency/consultancy
job base location
succinct description of business/organization/division activity and market position and aims
to whom the position reports - or other indication of where the role is in the structure
outline of job role and purpose - expressed in the 'second-person' (you, your, etc.)
indication of scale, size, responsibility, timescale, and territory of role
outline of ideal candidate profile - expressed in 'second-person'
indicate qualifications and experience required (which could be incorporated within candidate profile)
salary or salary guide
response and application instructions
contact details as necessary, for example, address, phone, fax, email, etc.
Useful expressions:
1.A stable personality and high sense of responsibility are desirable.
要求性格稳重，具有高度责任感。
2.Able to work under high pressure and time limitation.
能承受高强度的工作压力，并能按时完成工作任务。
3.Excellent communication skills and ability to deal with different clients are considered important.
有极佳的沟通技能以及与不同客户打交道的能力。
4.A bachelor’s or high degree is required / is a must.
要求具有学士及以上学位。
5.Starting salary depends on education and experience.
起薪将取决于受教育程度与工作经验。
6.We offer competitive pay and all-around insurance coverage.
我们提供优厚的薪酬和全面的保险。
Exercise
You are looking for a new admin assistant. Write a job advert using the following information.
The new admin assistant will assist the admin manager to screen the incoming calls, manage the mailings and newspapers, assist employee’s visa application, guest receiving and travelling arrangement. You want someone who meets the following requirements:
College graduate, major in business management or English is preferred
3+ years of MNC working experience (multi-national company)o
Good command of MS Office
Ability to work independently, be highly organized and efficient team- work
Your company will offer the following benefits:
A competitive salary with frequent possibilities for increase
10 days paid vacation to start
Applicants should send resumes and cover letter to you at your email address. You do not want phone calls.
Section Two Notification of job offer
A job offer letter should include:
Working descriptions: working responsibilities, report relations
Salary & benefits
Probation period
Employment and effective date
Termination of employment
Vocation , sick leave and personal days
Necessary agreements or other important details
Instructions on how to accept the job
Any other agreement if needed
Useful expressions:
1.As a senior manager, your will report directly to sales director and dot line to project director.
作为高级经理，你将直接汇报给销售总监， 间接汇报给项目总监。
2.Medical Insurance; Social Pension Insurance; Unemployment Insurance; Housing Fund; stock options; retirement account;
医疗保险；养老金；失业金；住房公积金；股权认购；退休账户
3.Should you accept this job offer, as per company policy you’ll be eligible to receive the following beginning on your hire date.
若您接受这份工作，根据公司政策，从雇佣之日起您将享有以下福利待遇。
4.Your hire date will be on the day that you attend new-hire orientation. Plan to work for the remainder of the business day after new-hire orientation ends.
您参加新员工入职培训日即为开始雇佣日。当日入职培训结束后，您将立刻开始上班。
5.Both company and you will sign a three-year employment contract with three months’ probation.
公司会和你签订一份试用期为3个月，为期三年的用工合同。
6.We will be appreciated if you can spend time preparing the following documents in advance and bring them with you when you’re on board on the first day.
敬请提前准备好以下文件并在报到时提供。
7. You will be required to settle your own individual income tax for above income.
你应该根据以上收入缴纳个人所得税。
8. If there is any false information provided intentionally, company will terminate the contract immediately without any compensation to individual.
如发现有任何虚假信息，公司将立刻和你解除合同，并不承担任何经济补偿。
Exercises: Fill in each blank with a proper word or phrase from the list below. Change the form if necessary.
offer, entitle, subject to, terminate, appraise, commence, perform, amend, confirm, probation
Senior manager ____________ travel first class.
Your plan needs some ____________ before it can be made public.
How can we improve our sales _____________
I’ve got a/an __________ with my boss for tomorrow.
We _____________ a discount for holidays booked in advance.
is entitled to
amendments
performance
appraisal
are offered
6. The ______________ period is 3 months from _____________ date.
7. Our plan may change ________________ the weather.
8. Please call to _________ your reservation two days before you depart.
9.Please bring the document of proving that you ___________________ labor
relationship with the previous company.
offer, entitle, subject to, terminate, appraise, commence, perform, amend, confirm, probation
probationary
commence
subject to
confirm
have terminated
Section Three Notifications of terminations
A termination letter should include the following basic details:
The letter should clearly state for what reason the employee is being terminated. If for poor performance, you need to briefly describe what actions the Company has taken to help him improve his performance; if for other reasons, also briefly describe the reasons.
The letter should clearly explain the employee’s financial compensation he can get from the company, including any severance payment, unused vocation and etc.
Instructions on how to handle dismiss procedures.
Any other legal issues
The effective termination date
Useful expressions:
1.This letter is to confirm your termination because of poor conduct / poor performance / budget cutbacks, etc., as we discussed on Aug. 10.
此信是确认我们与8月10日的讨论结果，与您的雇佣关系因你行为不检/表现欠佳/ 预算缩减等而终止。
2.The termination of your employment is due to your position being redundant although we are very satisfied with your performance.
尽管我们对你的工作表现非常满意，但由于你的位置出现了重叠，我们不得不和你终止用工合同。
3.We are sorry to inform you that there is no position for you because of the restructuring of the company.
很遗憾，由于公司结构重组，已没有适合你的位置。
4.It is expected that you will fulfill this entire time period as stated in your employee contract.
希望你能根据合同要求，继续完成你的工作。
5.This subject has been discussed several times before, and you have received two letters warning you that if this type of behavior continued, it would be grounds for termination.
就此问题我们已多次和你沟通，也给你发了两封信，提醒你如果此类问题继续发生的话，公司将和和你解除用工合同。
6.We think that you are not performing your job duties to our standard.
我们认为你无法按公司的要求完成你的工作。
7.Your absenteeism records is about to overshadow your work performance.
你多次无故不上班已严重影响了你的工作表现。
8.We have been granted our request that your medical coverage remain until the end of this year.
我们也争取到让你的医疗保险持续到今年年底。
9.I am genuinely sorry to lose such a capable, qualified, and warm colleague, but I am confident that you will be able to find another position in the near future.
我非常遗憾失去一位如此能干，优秀和亲切的同事，但我相信你一定能很快找到适合的职位。
10.I would be only too pleased to write you a recommendation letter to help with you job search.
我非常乐意为您写推荐信，助您一臂之力。
Exercises: Fill in each blank with a proper word or phrase from the list below. Change the form if necessary.
information, confirm, application, terminate, dismiss,
employ, effect, fortunate, choice, state
Dear Francis Chen,
This letter will _______ our decision that your _________ with the company_____________, __________ as from today, because of the false __________ you gave on the ________ form.
__________, your action in this matter leaves us no ______. Our application form clearly ______ that any falsifying information will eventually lead to ___________.
Sincerely,
Susan Mao
confirm
employment
is terminated
effective
information
application
Unfortunately
choice
state
termination
Writing
Write a letter to Mr. David Yuan, informing him that he is laid off because he has violated the company’s business code many times. Mr. Chen Fen will take his place as sales manager. Ms. Cherry Lee, specialist in HR will confirm the further details of termination agreement with him.
Dear Mr. David Yuan:
Thanks very much for the contributions you’ve made to our company. But we are very sorry to inform you that from Sept. 1, Mr. Chen Fen will take your place as the Sales manager.
You must have a good knowledge of the company’s business code. Unfortunately, you are always breaking them. We warned you time and again, but you failed to take it seriously. We have no choice but to have you replace.
Ms. Cherry Lee, specialist in HR Dept. will call you to confirm the further details of your termination agreement.
We hope you will have a good career in the future.
Sincerely,

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