资源简介

(共16张PPT)
【涉外秘书英语阅读】
华东师范大学出版社
Unit 1 Office Management （I）
Part A Brainstorming
Part B E-Office
Part C Office Management
Part D Reading Strategy
Part E Banked Cloze
Part A Brainstorming
Read the short story 《Three Envelopes》 and fill the following question.
The message said, “______________________________.”
Prepare three envelopes!
Part B E-Office
Task One Choose the best answer to fill in the blank.
1. Digital is the _______ of the moment in communication technology.
A. headline B. deadline C. buzzword D. big word
2. As the champion of the Beijing Olympics, his _______ from the competition in the first round in London Olympics was a great surprise.
A. limitation B. elimination C. delimitation D. diminution
3. If you say that there is a/an___________ between two or more things, you mean that they are very closely connected.
A. interconnection B. internet C. connection D. relation
4. Every _________ has two sides, so it depends on you how to treat it.
A. person B. thing C. note D. coin
C
B
A
D
5. At the meeting, all the attendees lodges a _______of complaints about the low salary.
A. bag B. barrage C. bar D. rage
6. Although she would not like to accept his invitation, she wrote a letter of thanks out of________.
A. recipient B. revenge C. courtesy D. appreciation
7. ___________ will be treated as spasms or junk mails by receivers sometimes.
A. Mailings by CC B. Broadcast mailings
C. Mailings without subject D. Mailings by BCC
8. An alarm sounds when the temperature reaches a _________level.
A. predetermined B. determined C. doomed D. predicted
B
C
B
A
Task Two Decide whether the following statements are true or false according to the text.
1. ( ) E-office is out of time because it has been
replaced by more advanced technology.
2. ( ) E-office is paperless office.
( ) E-office may sometimes make work less
efficient.
4. ( ) Knowing how to deal with emails can make
secretaries work more efficient.
5. ( ) The external recipient cannot see the e- mail
address on the bcc line.
F
F
T
Task Three Translation.
1. Many documents are still being printed out and circulated on paper, however, especially the ones that require signature.
然而，还是有很多文件需要印出来，以纸质形式传达，特别是需要签字的文件。
_____________________________________
2. Unless the recipient is expected to do something as a result of receiving the mail, then don’t put their name on the To line.
除非是要该收件人处理某事，否则不需要将之放在收件人一栏中（接受邮件）。
_____________________________________
3. As a cc recipient, the sender of the message did not intend to engage you in a dialogue about the subject, but only intended for you to know as a courtesy.
作为传抄中的收件人，发件人并不希望你就信件中涉及的主题发表看法，只是礼节性地告知你而已。
4. This means that you want someone to know about a message, but you don't need or want the other respondents to know that others are receiving the message.
这就是说你想要某人知晓邮件的信息，但你又不希望别的收件人知晓某人也收到了该邮件。
5. If you’re the only person on the To line, then it should be understood that if there are actions to take as a result of the message, then you’ll take care of it.
如果你是唯一的收件人，那你收到该邮件后，就应该及时处理该邮件。
Part C Office Management
Task One Fill in the blanks with the expressions given below
1.Whether at work or at home, our goal is to _________ activities that are both personally significant and enjoyable.
2.During the economic depression, some of the __________staff were eased off to cut down expense.
3.The Product Manager has to __________ people in all those areas during the entire life cycle of the product.
4.Other industries have had to sack managers to reduce ____________ cost.
5.After the reform and opening-up, Chinese are becoming more and more _________ in the international communication.
engage in
executive
liaise with
administrative
assertive
6.Some firms require candidates to complete personality and _________ tests benchmarked according to what an employer considers to some key traits for a particular role.
7.They have 100,000 employees on the ___________.
8.She has climbed up to the office manager from the ______ staff after ten years’ hard work.
9.I am honored to recommend Tom Su, a man of __________, who deals with everything in a moral and honest way.
10.The campaign needs an effective _________ to unite all the departments together and run efficiently.
competency
payroll
clerical
integrity
coordinator
Task Two Choose the best answer according to the text.
1. The text mainly talks about __________.
A. office management is of great importance
B. office manager plays an important coordinating role of the work system
C. office manager is as important as general manager
D. office manager is versatile
2. The word “flexibility” means __________.
A. ability to work efficiently
B. personality of respecting others both in high and low position
C. characteristics of getting along with others well
D. ability to change to suit new conditions or situations
B
D
3. Why is the office manager the coordinator of the work system
A. Office manager’s work is very important.
B. Office manager position is indispensable in the company.
C. Office management functions cover almost all the departments of the company.
D. Office management is quite a managing buzzword nowadays.
4. Which of the following management functions is not for office manager
A. Office move.
B. Health and safety for the staff at work.
C. Company developing strategies.
D. Equal employment opportunity.
5. A potential candidate for office manager is the one who __________.
A. graduated from a key university at least with MBA degree
B. is upright, adaptable, positive, strong-minded
C. must ever worked as an office clerk
D. boasts problem-solving and marketing abilities
Part D Reading Strategy：Predicting
Follow-up work：Please review your predictions of the text above by completing the following statements.
1. My prediction was correct because__________________________________________.
2. My prediction was incorrect because__________________________________________.
3. My prediction was particularly correct because_____________________________________.
Part E Banked Cloze
Directions: In the following text, there are ten blanks, read the text and then fill in each blank with a word from the word bank. Each choice is the bank is identified by a letter. Do not use any of the words more than twice.
Office politics _________(1) from office gossip in that people participating in office politics do so with the objective of gaining advantage, whereas gossip can be a purely social activity. However, the activities are related. Office gossip is often used by an individual to place themselves at a point where they can control the flow of information and therefore gain _____________(2) advantage.
At the root of office politics is the issue of manipulation which can happen in any relationship where one or more of the parties __________(3) use indirect means to achieve their goals.
B. differs
E. Maximum
D. involved
In the workplace, where resources are limited, individuals have an incentive to achieve their goals at the expense of their colleagues. For example, if six people apply for one promotion, they might expect the selection to be made purely on __________(4). Where one of the people who has anything but merits believes that this would put him at a disadvantage, he may use other means of coercion or influence to put himself into an ______________(5) position.
The aims of office politics or manipulation in the workplace are not always increased pay or a __________(6). Often, the goal may simply be greater power or control for its own end; or to repudiate a competitor. While office politics do not necessarily aim at __________(7) gains——they can be a means towards outcomes which benefit the company.
F. merits
A. advantageous
H. promotion
J. selfish
Office politics is part of being human, reflecting the reality of human __________(8). For example, people are generally favorably biased towards people they know, like and trust, even when they are trying to be ____________(9).
People who hate politics think they have to change who they are to succeed. Well, anyone who is being their best self—kind, considerate, expressive, interested in others—will do fine in office politics. So get to know yourself. Saying you just can’t do politics is giving up on being your best __________(10).
G. nature
C. impartial
I. self

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